Business IT Initiatives

View the roadmap to see Business IT initiatives on a timeline as well as future planned efforts or submit a project proposal for consideration.

Current Initiatives

Create a middleware component for campus applications. The business value created will be that campus software developers will have a common set of API methods, allowing faster development of applications

Campus community event to bring together key business and IT stakeholders to outline business problems and engage on process and technical solutions. Over 25 solutions requests identified and 3 initiatives underway. 

The goal is to establish a process for campus to identify technology needs and guide those requests through analysis to create a full business case including expected ROI and solution sizing and cost estimation to enable consistent prioritization and sourcing of initiatives for the campus greater good.

Establish a more centralized way to manage overall web strategy and branding for campus.

Campus HR departments collaborate with IHR to flatten Urbana applicant tracking processes. This process improvement will support implementation of Cornerstone and JDExpert as a unified solution. These applications provide an easy-to-use, user-friendly, and collaborative set of tools for job applicant tracking and the hiring and onboarding processes overall. Expected benefit is expedited time to hire and reduction of HR processing time of 10% through standardization of campus processes.   

Implement Performance module on the Cornerstone system to support automated process for performance evaluations and enable more structured career development. Goal is to support remote or hybrid workforce, flatten process between units, and encourage culture of continuous performance discussion between managers and employees to raise overall employee satisfaction and reduce overall attrition. 

Increased collaboration between education analysts, eLearning specialists, and LMS service owners will lead to better communication, feature prioritization, and overall student experience across of all of the colleges.

Expand existing solutions and provide enterprise solution to enable key facilities functions for managing people, space and things including key management and inventory management. Drive down duplicative systems and allow all units to better support their remote/hybrid workforce.   

Collaboration with data team to create a landing page or dashboard for financial reporting. The primary goal is to develop standardized reporting to assist financial management broadly across campus. The idea is to use the collective subject matter expertise within the committee to identify financial management areas that could benefit from such reporting and leverage the data brain power within the Data Committee to produce and store the reports.

MS Teams site established to share best practices, keep campus stakeholders informed on Business IT project developments, and create a sense of community. The MS Teams site would allow real time feedback on how initiatives are creating value and where there is room for improvement. 

Establish processes, practices, and a shared environment to allow for technology teams to work together to fulfill business needs (including campus IT resources and consultants). Allows for better collaboration and opens alternative models for staffing to accomplish objectives.

Making available data about scholarship information from UIF will allow better access of use. Advancement and Business teams will benefit considerably from this access.

Paused Initiatives

Implementing IT employee classification standardization with IHR with input from Urbana campus HR. Goal is to reduce redundancy and simplify overall IT hiring processes. Improved time to hire, improved career and promotional paths, and standardization across campus processes.

Establish a Center of Excellence around SLATE, a CRM built for higher education and driving enrollment management. The goal will be to perpetuate a common tool and common process for student intake across campus

Completed Initiatives

Provide increased marketing, training, communication, and outreach to support business units in leveraging the Adobe Sign solution for signatures and routing on electronic documents. Better support for remote workforce and streamlining of business processes. Expected savings of 1,000s of person hours in printing, routing, and chasing manual forms.

Campus community event to bring together key business and IT stakeholders to outline business problems and engage on process and technical solutions. Over 25 solutions requests identified and 3 initiatives underway. 

Website established to consolidate documentation and communications in a central place to assist with community engagement and information around Business IT.

Centralized reporting portal created that allows users to share their reports across the campus without regard for data source or reporting source. Benefits include standardization of reports, reduction of duplication, and overall flattening of business processes across campus.

Engineering has developed a suite of facilities tools that can be utilized by colleges outside of Engineering. These tools are requested and managed through a site called AppTrack. This reduces the need of procuring numerous tools across campus to do related jobs.

xpand scope of Engineering portal tools to broader campus audience to enable business processes and reduce redundant systems.

Expansion of this time tracking tool is part of the overall Engineering portal of applications as covered under the MOU with campus. This ties in with the payroll feeder. The goal being to utilize this existing tool across campus, creating common process and reducing admin overhead.

Expansion of an existing Engineering HR tool that would allow campus Civil Service employees to log vacation and sick leave hours under a common tool. Using a unified system reduces duplication of administration and HR resources.

The goal is to document all HR systems with intention of fully understanding overall technology ecosystem and identifying opportunities to provide tools to replace manual processes and to consolidate redundant systems to consistent platforms.

Provide online form for tracking employee Service In Excess (SIE) with expected benefit of facilitating remote workforce and reducing overall time to track/process information for campus HR units.

Establish online forms to manage purchasing processes for P-card users. Enables remote workforce and reduces time to process purchases (automated vs. manual).

Worked with IHR to leverage existing LAS mass feeder file to speed up time to process payroll for Extra Help personnel. Reduction in manual entry errors. Payroll processing cycles reduced from 1 business day to 1 hour.

Multiple campus units added to the OVCRI Commitments financial tracking tool to allow for better tracking and reporting on budget allocations. This will create consistent process across campus units allows for better cooperation and communication of fund allocation and giving a single version of the overall financial picture through reporting.

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