Security Recommendations for Zoom Meetings and Events
Learn more about the most recent Zoom changes that impact University of Illinois Zoom accounts.
As stated in a recent Massmail, starting January 19, all new Zoom meetings will have authentication turned on by default.
For many students, faculty, and staff, this will not change the way you log in to campus Zoom meetings. If you are inviting outside guests and speakers, they may need to create a free zoom account in order to join your meeting.
PLEASE NOTE: THIS DOES NOT AFFECT WHO CAN JOIN YOUR ZOOM MEETINGS. ALL FACULTY, STAFF, STUDENTS, EXTERNAL PARTNERS, GUESTS, AND OTHERS WILL BE ABLE TO JOIN.
How to know if you are properly authenticating to Zoom
- Open the Zoom desktop or mobile app (download the latest version here)
- Click “Sign In”
- Click “Sign In with SSO”
- Type “illinois” and click “Continue”
- Log in with your NetID and password
Read below for tips and settings recommendations to help you when planning your next event using Zoom. The information is also available as a digital flyer.
For all Zoom events, Technology Services recommends you:
- Do NOT share your personal Meeting ID, passcode, or the direct link to join your meeting on the Illinois calendar, social media, or any other publicly viewable location.
- Set up registration in Zoom if you need to share your event publicly. You can manage who is able to attend your event, and each attendee will receive their own direct link to join.
- Turn on the waiting room OR enable the setting to allow only authenticated users
- Use Zoom directly within Illinois Compass or Moodle (learn.illinois.edu) if you are teaching within those learning management systems.
- Learn about in-meeting security tools to assist with handling disruptions during a meeting
- You can save any of your existing meetings as a template and copy over the same security settings for new meetings you schedule.
- If your event requires limited audience participation, you may want to consider purchasing a Zoom Webinar license from the WebStore. Webinars are best for events requiring a few people to present information to attendees with limited interactions.
Need assistance with your next meeting or event? See our Zoom event considerations and recommendations.
Or, click the links below for security setting recommendations based on who you are inviting